{"id":27270,"date":"2016-05-20T09:00:19","date_gmt":"2016-05-20T14:00:19","guid":{"rendered":"https:\/\/simfoni.com\/?p=27270"},"modified":"2022-06-07T06:24:50","modified_gmt":"2022-06-07T11:24:50","slug":"unmanaged-tail-spend-problems-and-solutions","status":"publish","type":"post","link":"https:\/\/simfoni.com\/tail-spend-solution\/unmanaged-tail-spend-problems-and-solutions\/","title":{"rendered":"Unmanaged Tail Spend: Problems and Solutions : Tail Spend Solution"},"content":{"rendered":"<p><a href=\"https:\/\/simfoni.com\/tail-spend-management-guide\/\" data-internallinksmanager029f6b8e52c=\"11\" title=\"Tail Spend\" target=\"_blank\" rel=\"noopener\"><span class=\"\" data-mobile-support=\"0\" data-gt-translate-attributes='[{\"attribute\":\"data-cmtooltip\", \"format\":\"html\"}]' tabindex=\"0\" role=\"link\">Tail spend<\/span><\/a>, and the importance of properly managing it, has been widely discussed on our blog and elsewhere recently. By now, most senior business managers should be aware of the concept and <a href=\"https:\/\/simfoni.com\/tail-spend-management-guide\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span class=\"\" data-mobile-support=\"0\" data-gt-translate-attributes='[{\"attribute\":\"data-cmtooltip\", \"format\":\"html\"}]' tabindex=\"0\" role=\"link\">tail <span class=\"\" data-mobile-support=\"0\" data-gt-translate-attributes='[{\"attribute\":\"data-cmtooltip\", \"format\":\"html\"}]' tabindex=\"0\" role=\"link\">spend management<\/span><\/span><\/a>.<\/p>\n<p>That said, let us take a look at some of the problems associated with unmanaged or improperly managed <span class=\"\" data-mobile-support=\"0\" data-gt-translate-attributes='[{\"attribute\":\"data-cmtooltip\", \"format\":\"html\"}]' tabindex=\"0\" role=\"link\">tail spend<\/span> in any organization, and some potential solutions.<\/p>\n<p><strong>Read More:-&nbsp; What is <a href=\"https:\/\/simfoni.com\/procurement\/\" target=\"_blank\" rel=\"noopener\">Procurement<\/a> and How To Optimize Processes, Performance, and Technology?<\/strong><\/p>\n<p>A few of the key challenges presented by poor tail <a href=\"https:\/\/simfoni.com\/spend-management-101\/\" data-internallinksmanager029f6b8e52c=\"8\" title=\"Spend Management\" target=\"_blank\" rel=\"noopener\"><span class=\"\" data-mobile-support=\"0\" data-gt-translate-attributes='[{\"attribute\":\"data-cmtooltip\", \"format\":\"html\"}]' tabindex=\"0\" role=\"link\">spend management<\/span><\/a> are:<\/p>\n<ul>\n<li><strong>Inexperience<\/strong>. Purchases are often made by staff members who, while possibly very skilled and experienced in their core functions, are not very experienced in making purchasing decisions.<\/li>\n<li><strong>Fragmentation<\/strong>. Small and\/or infrequent orders for items from suppliers that make up a very small proportion of the total spend have the effect of fragmenting the total <span class=\"\" data-mobile-support=\"0\" data-gt-translate-attributes='[{\"attribute\":\"data-cmtooltip\", \"format\":\"html\"}]' tabindex=\"0\" role=\"link\">tail spend<\/span> so much that it becomes very hard to control.<\/li>\n<li><strong>Visibility<\/strong>. Because <span class=\"\" data-mobile-support=\"0\" data-gt-translate-attributes='[{\"attribute\":\"data-cmtooltip\", \"format\":\"html\"}]' tabindex=\"0\" role=\"link\">tail spend<\/span> purchases happen outside of the strategic spend framework used by the company&rsquo;s <a href=\"https:\/\/simfoni.com\/procurement\/\" data-internallinksmanager029f6b8e52c=\"1\" title=\"Procurement\" target=\"_blank\" rel=\"noopener\">procurement<\/a> department, purchases are not easy to track and analyze, and may actually violate internal purchasing rules and standards.<\/li>\n<li><strong>Higher Cost<\/strong>. <span class=\"\" data-mobile-support=\"0\" data-gt-translate-attributes='[{\"attribute\":\"data-cmtooltip\", \"format\":\"html\"}]' tabindex=\"0\" role=\"link\">Tail spend<\/span> items may simply be ordered from a traditional or favorite supplier, with no thought to whether the price of the goods is fair or market-related.<\/li>\n<\/ul>\n<p><strong>Read More:- <a href=\"https:\/\/simfoni.com\/sourcing\/\" target=\"_blank\" rel=\"noopener\">What is Sourcing<\/a><\/strong><\/p>\n<p>In order to achieve better control of their <span class=\"\" data-mobile-support=\"0\" data-gt-translate-attributes='[{\"attribute\":\"data-cmtooltip\", \"format\":\"html\"}]' tabindex=\"0\" role=\"link\">tail spend<\/span> purchases, many businesses simply make this activity the responsibility of their internal procurement team.<\/p>\n<p><strong>Doing this achieves several key objectives:<\/strong><\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>Purchases are subjected to tighter, more comprehensive management controls<\/li>\n<li>More visibility and compliance with purchasing policies is achieved<\/li>\n<li>The network of potential suppliers is increased, usually leading to more aggressive pricing and possible supplier consolidation<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>However, adding to the workload of the purchasing department, which may already have limited capacity, is not always the best solution.<\/p>\n<p>Another option that businesses may want to consider is <span class=\"\" data-mobile-support=\"0\" data-gt-translate-attributes='[{\"attribute\":\"data-cmtooltip\", \"format\":\"html\"}]' tabindex=\"0\" role=\"link\">outsourcing<\/span> some or all of their <a href=\"https:\/\/simfoni.com\/tail-spend-management-guide\/\" target=\"_blank\" rel=\"noopener\"><strong><span class=\"\" data-mobile-support=\"0\" data-gt-translate-attributes='[{\"attribute\":\"data-cmtooltip\", \"format\":\"html\"}]' tabindex=\"0\" role=\"link\">tail spend<\/span> procurement<\/strong><\/a>. This can be done by using a procurement agency that offers similar benefits to managing the process internally, but at a potentially lower cost.<\/p>\n<p>The decision whether to make internal procurement team responsible for <span class=\"\" data-mobile-support=\"0\" data-gt-translate-attributes='[{\"attribute\":\"data-cmtooltip\", \"format\":\"html\"}]' tabindex=\"0\" role=\"link\">tail spend<\/span> purchases or to outsource this activity is highly individual to each business, and the final decision will have to take into account factors like:<\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li><strong>Cost<\/strong>. How does the real cost (<span class=\"\" data-mobile-support=\"0\" data-gt-translate-attributes='[{\"attribute\":\"data-cmtooltip\", \"format\":\"html\"}]' tabindex=\"0\" role=\"link\">factoring<\/span> in salaries and other running costs) of using internal procurement specialists compare with the charges levied by a 3<sup>rd<\/sup> party procurement agency?<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li><strong>Focus<\/strong>. Is there a potential dilution of focus away from managing strategic spend towards <span class=\"\" data-mobile-support=\"0\" data-gt-translate-attributes='[{\"attribute\":\"data-cmtooltip\", \"format\":\"html\"}]' tabindex=\"0\" role=\"link\">tail spend<\/span> purchases? Does the procurement department have the capability and capacity to effectively manage both types of spend?<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p><span class=\"\" data-mobile-support=\"0\" data-gt-translate-attributes='[{\"attribute\":\"data-cmtooltip\", \"format\":\"html\"}]' tabindex=\"0\" role=\"link\"><span class=\"\" data-mobile-support=\"0\" data-gt-translate-attributes='[{\"attribute\":\"data-cmtooltip\", \"format\":\"html\"}]' tabindex=\"0\" role=\"link\">Tail spend<\/span><\/span>, and the importance of properly managing it, has been widely discussed on our blog and elsewhere recently. By now, most senior business managers should be aware of the concept.<\/p>\n","protected":false},"author":1,"featured_media":27271,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"give_campaign_id":0,"footnotes":""},"categories":[1,443],"tags":[457,458,461,459,460],"class_list":["post-27270","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-spend-analysis","category-tail-spend-solution","tag-tail-spend","tag-tail-spend-management","tag-tail-spend-software","tag-tail-spend-solutions","tag-tail-spend-technology"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.2 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Unmanaged Tail Spend: Problems and Solutions : Tail Spend Solution<\/title>\n<meta name=\"description\" content=\"Tail spend, and the importance of properly managing it, has been widely discussed on our blog and elsewhere recently. 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